Don't Put Service on Hold
reetings, you have reached XYZ Company. To connect to a particular
department, press 1. .... Greetings, you've reached XYZ directory. To
connect to support, press 2. ... Greetings, you've reached XYZ support. To
actually speak to a customer rep, press 3. ... Greetings, you've reached
XYZ customer reps, please hold . and hold . and hold.
Does this sound familiar? Is this any way to treat customers? We think not!
As field professionals, ISOs must be committed to customer service. But our
economy is customer-centric. In a world entangled with Web sites, e-mails,
cell phones and Palm Pilots, customer service is in chaos - not only in
receiving but in delivering.
Service needs to be better, quicker and more efficient while wrapped in
professional courtesy. Sadly, bad service seems universal, and good service
is the exception to the rule. Consider the following to change that
exception:
Act as if you live in a service economy. Remember when you were a kid
about to cross the street for the first time? Your mother said, "Stop, look
and listen." Customer service is a crowded thoroughfare that demands the
same deference.
Adjust the attitude. View customer service as a lecture hall where
learning is ongoing. It's not just a complaint department; it's a classroom
where improving quality of service is contingent upon gathering
information. Memorize what matters to your customers.
Show respect. Customers are not only more demanding, they're savvier than
ever before. They know what they want and they want it now. The savvy ISO
can utilize that knowledge to empower positive customer experiences.
Technology may be at everyone's fingertips today, but the human touch can
only be found in you.
Go face to face. There's nothing more flattering than personal attention.
Smiles and warm handshakes can smooth over sticky customer service
situations. Be sure to talk to happy customers as well as unhappy customers and compare notes.
Set a date. Regularly schedule time to devote to customer service
strategy and execution. Make it a standing item on your weekly business
agenda. Review what's working and what's not. Monitor customer service
goals.
Share the facts. Let your customers know all about you and your company,
not just about your products and services. Knowledge builds confidence .
and trust. Customer service is about keeping the faith - your customers'
faith in you.
Anticipate the worst. Customer service scenarios are repetitive and
commonplace to any competent and competitive ISO. Design a detailed
deployment for those instances when emergencies quickly become crises. Have
it ready to roll on a moment's notice.
Follow through. Customer service doesn't end with listening and outlining
a course of action; it ends with the elimination of the problem.
Elimination encourages customer relationships and referrals.
And, finally, the golden rule: Customer service is all about treating
others the way you'd like others to treat you. The new economy is evolving
into a customer economy. Rather than waiting on hold, they're waiting to be
serviced by you.
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