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“Invoicing was not a standard feature in the early payment gateway models,” said Vlad Galyuz, Vice President of Product
Development at USAePay. “The initial purpose of the gateway was only to track real-time transactions coming to the
merchant through frontline electronic payment channels.”
Serving today’s business model

Fast forward, and the world of business has changed dramatically. Customers of all types are using mobile devices to
purchase both online and in the store. Businesses are also issuing less paper checks to pay B2B vendors and are now
paying many invoices electronically. Consequently, the landscape of electronic payments and the gateway technologies
that are used to support them, have also evolved.
“For over twenty years, USAePay has worked diligently to ensure its payment technologies keep pace with present-day
merchant business needs,” stated Ben Goretsky, USAePay co-founder and Chief Executive Officer. “Our gateway has now
evolved into a powerful financial engine that not only facilitates and secures merchant transactions, but also manages the
entire lifecycle of the transaction including front-end billing.”

As Goretsky confirms, USAePay recently added a robust invoicing component to its gateway portal, enabling merchant
users to initiate, track and manage invoice-based payments directly through the USAePay merchant portal. As part of the
recent gateway update, the new invoicing module is now accessible as a menu option to all USAePay users through the
merchant dashboard they already use to manage other transaction activity.
Electronic invoicing made easy

Through the intuitive invoicing screens, USAePay merchants are able to create, edit and manage electronic invoices. In
addition, the merchant’s customer can easily make a payment by clicking on a link that opens to a seamless and PCI-
compliant online payment screen.

The invoicing feature in the USAePay portal also equips the merchant with an aggregated list feature. This list is filtered
by the merchant to show all invoices during a designated period, pairing them with the customer, current status, amounts
due, and corresponding dates. The user interface is also graphically enhanced and color coded to make on-the-fly perusal
and quick management easy for any merchant user.

Perhaps, the most agile feature of the new USAePay invoicing module is the functionality that powers the building of an
online invoice.

First, the merchant portal automatically builds customer profiles for any merchant that already has a merchant profile set
up in the gateway. For new customers or those that don’t already have a merchant profile, there is a convenient “customer
profile” interface where a merchant enters unique identifiers about the customer being invoiced, as well as shipping
information and standard payment terms. This area is also used to search for customers by name to view and track
activity on an independent basis.

Merchants can build new invoices by identifying the customer and profiling the sale information, including the invoice
number, invoice date, due date, and any unique payment terms and/or purchase order detail needed for that transaction.

Merchant products are also pre-built into the system so they can auto-populate through drop-down menus during an
invoice build. The merchant is able to click the icon to the left of each item name to expand the product information and
show additional fields such as SKU, Commodity Code, Tax Rate, Unit of Measure, and Description. The Commodity Code
and Unit of Measure fields will also display in the line items on all invoice pages when a merchant is enabled for Level 3
processing. Custom products can also be added to the invoice.

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