By Elie Y. Katz
National Retail Solutions (NRS)
Managing a store with a large team of employees can quickly become challenging without the right tools to track access and monitor work hours. A reliable POS system can simplify this process by offering customizable user permissions and an integrated time clock feature, promoting security, accountability, and efficiency.
This article explains how merchants in your portfolio can leverage these features to streamline store operations.
Assigning the correct permissions is essential for a secure, well-organized store. With advanced POS systems, merchants can customize access based on roles for cashiers, managers or administrators. This tailored approach ensures employees can access only what they need, reducing potential errors and protecting vital store data.
For example, cashiers may only need access to register functions, while managers might require additional access to oversee sales reports and inventory but not necessarily user settings. Stock personnel or custodial staff can be given a “time clock only” profile, allowing them to clock in and out without access to register functions. This clear separation keeps employees focused on their tasks and safeguards sensitive data.
Tracking employee hours is critical for payroll accuracy and understanding workforce productivity. Many POS systems have an integrated time clock feature that precisely tracks employee shift times. Employees simply log in to the POS to clock in and out, with hours recorded automatically based on their login activity.
This feature gives store owners a real-time view of who is clocked in, supporting proper shift coverage and preventing attendance issues. For those with sales permissions, clocking is tracked seamlessly upon login, eliminating the need for manual entries. Employees assigned to time-clock-only profiles can easily clock in and out, making attendance tracking straightforward without unnecessary POS access.
Accurate attendance data is essential for payroll and useful for performance evaluations. With robust POS systems, retailers can generate detailed time clock reports, providing a clear view of daily, weekly or monthly employee attendance. These reports can often be exported to formats like Excel or CSV for payroll processing or further record-keeping.
Having this data readily accessible helps merchants find and address irregularities swiftly, ensuring payroll accuracy. The reports also support performance assessments by tracking attendance consistency, helping managers identify reliable team members. Manual adjustments can be made with the system keeping a transparent log of any edits. Filters within the POS portal make reviewing specific employees or periods simple, saving time in managing attendance and payroll tasks.
A robust POS system that combines customizable user permissions with efficient time tracking provides store owners with the tools for effective employee management. Setting clear permissions improves security and productivity, while the time tracking and reporting features enhance payroll accuracy and offer insights into workforce efficiency.
By effectively using these POS features, merchants can maintain an organized, secure store environment that fosters accountability across the team. 
Elie Y. Katz is founder, president and CEO at National Retail Solutions (NRS), https://nrsplus.com/a>. Contact him by phone at 201-715-5179 or by email atekatz@nrsplus.com.
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